Stretches Curated for Designers & Engineers by VANESSA VARIN

Do you feel exhausted and sore, or maybe just exhausted at the end of each workday? Our work is often creatively exhausting, but it can be depleting physically too. If you’ve been at a desk all day, muscles can grow tired and exhausted from inactivity, leading to feelings of lethargy or spiritlessness. Taking a moment to move your body can give you more energy and can leave you feeling more energetic for your time outside of work.

A quick stretch pre and post work can help strengthen your muscles, keep your circulation flowing, and boost your creative energy to tackle the harder problems at work. I put together a routine of stretches targeting all your main muscle groups that you can easily do both before and after work. If any of these stretches feel uncomfortable or painful, stop immediately and consult a physical therapist.

Because it is your body, you can pick and choose to do any of these stretches based on what makes sense for you and your schedule. Consider this a backlog of exercises or stretches you can prioritize at your convenience and health. 😀

Shake It Out

Start off by shaking loose and rolling your arms, shoulders and legs. One of my favorite SoulCycle instructors taught me to really go for it and shake your arms starting as they hang at your hips and slowly shake them at an incline until they are raised at the top of your head, then repeat. 

Neck

Our necks hold a lot of tension, particularly as the day progresses. Also, if you have a second monitor, your neck can tend to be tilted at an awkward angle for long periods of time during work. Neck stretches can mitigate the negative affect this tension can have on your overall health.

Neck Rolls

  • Tilt your head forward as far as you can (comfortably) and move it around, with the tip of your head doing a full circle around before returning to the starting position.

  • Do about 3 circles in one direction before alternating to the other side for another 3 circles.

Chin Tuck

  • Sit with both feet flat on the floor, back straight and shoulders back

  • Tuck your chin in without allowing your head to tilt forward or backwards

  • Hold for 10 seconds. Repeat 10 times.

Shoulder Rolls

  • Stand with feet shoulder width apart and arms hanging at to your sides.

  • Rotate your shoulders forward, making big circles, five times. Repeat in the opposite direction for another five circles.

Wrists & Fingers

Working with with on a keyboard all day will put strain on the hands and wrists and can cause problems over time, such as tendonitis and carpal tunnel syndrome. 

Basic Stretches

  • Rotate your wrist up, down, and from side to side.

  • Stretch your fingers far apart, relax them, then stretch them again.

  • Stretch your thumb by pulling it back gently, holding it, and then releasing it.

Upside Down Hand

  • Reach your right arm out in front of you with the palm open wide.

  • Turn the palm down so that your fingertips are reaching down, towards the ground.

  • Use your left hand to pull your right fingertips and thumb down to stretch the palm and bottom of the wrist. Hold for a few counts, and then switch hands.

Bent Wrist

You can do the same stretch on your hands and knees or standing (using a stable countertop). 

  • Line up your knees underneath your hips, then place your palms on the ground underneath your shoulders.

  • Turn the right hand to the right so that the fingers are reaching towards your knees and the wrist crease is reaching towards the front of the mat.

  • Lean back to feel a stretch in the back of the wrist, and hold for a few breaths. Then switch to the left wrist.

Hips

Particularly for those of us who sit (as opposed to stand) at their desks, our hip flexers tend to tighten and can become painful. 

Figure Four Stretch

Using a counter (or lying on your back on the carpet or yoga mat), cross one ankle over your knee and lower into a sitting position. Gently apply pressure by pressing your hand down onto your inner thigh to enhance your stretch. You should feel the stretch in the outer thigh and hip of your crossed leg. Switch sides and do it again.

Seated Butterfly Stretch

Begin in a seated position with your legs in front of you. Grab your ankles and bring your feet closer to your groin. If needed, do this one leg at a time. Bring both feet together so the bottoms of your feet are touching. Continue to hold your ankles with your hands while using your elbows to press down on your knees. Apply gentle pressure to the knees so they get closer to the floor. Hold the stretch for 20-30 seconds before releasing and repeating if needed.

Core/Back

I included a lot of core work because your core is composed of some of the most important muscle groups in the body: It’s your center of gravity and it is involved in almost every movement you make while working. Some simple core exercises can help you strengthen your center of gravity and also mitigate those painful back aches that come with long haul sitting.

Plank Movements

  • Start in a plank position, with your wrists under your shoulders and your feet hip-width apart. If you cannot do a plan on your toes, you can come down to your knees, but make sure your knees are behind your hips to ensure you still retain tension in your core. 

  • Hold for one minute (you can always scale up as you get stronger)

Shoulder Rocks

  • While in a plank, start to rock your body back and forth, slowly.

  • This will allow you to get into both your lower and upper core a bit more. 

  • Repeat for one minute (you can always scale up as you get stronger)

Shoulder Taps

  • While in a plank, touch your left shoulder with your right hand and return to plank position.

  • Touch your right shoulder with your left hand and continue alternating sides until the set is complete.

  • Repeat for one minute (you can always scale up as you get stronger)

V-Up

  • Start by lying down on your back either on the floor or a mat.

  • Extend your arms behind your head and your legs straight out, with your feet touching.

  • Keeping your feet together and toes pointed, slowly lift your legs up at the same time as you lift your upper body. Reach for your toes with your hands and squeeze your abdominal muscles in.

  • Repeat for one minute (you can always scale up as you get stronger)

Dead Bug

  • Lie on your back with hands above you and feet up so your knees are at 90 degrees.

  • Straighten your leg until your heel is an inch from the floor, and lower the opposite arm so it's parallel to the floor.

  • Return to the start position, and repeat with the other leg and arm.

  • Repeat for one minute (you can always scale up as you get stronger)

Russian Twists

  • Go slowly, both for the challenge to your obliques but also as to not strain your back. 

  • Leaning back with your hips pointing straight, twist to the right, center out, and then twist to the left. Both hip bones continue to point forward so you are twisting from the waist up. 

  • Repeat for one minute (you can always scale up as you get stronger)

Legs

Plank to Pike

  • Start in a plank position, with your hands below your shoulders and your feet on top of sliders. (If you don’t have sliders, try plastic food container lids or use tea towels on a non-carpeted floor.)

  • As you move into the pike position, use your core to slide your feet toward your hands.

  • Slide back to the starting position and repeat. You will feel the stretch on the back of your legs.

Towel Hamstring Stretch

  • Sit on the floor with your legs straight in front of you.

  • Loop a towel around your foot (toward the center) hold the ends of the towel in each hand.

  • Slowly pull on the towel to lift your straight leg up. Be sure to keep your knee straight. The leg without the towel should remain flat on the ground.

  • Bring your leg up until a stretch is felt behind your thigh. You may also feel a stretch in your calf. #bonus

  • Hold for up to 30 seconds, and then relax your leg down.


External Resources

https://www.tinypulse.com/blog/sk-stretches-for-work

https://uwaterloo.ca/campus-wellness/blog/post/desk-stretches

https://www.ansellchiropractic.com.au/5-best-neck-exercises-to-do-at-home/


Things Yelled At Me During Spin Class by VANESSA VARIN

You did not wake up today to be mediocre!

This is DC! I know you guys are more competitive than that!

bike.jpg

Think about the hardest thing you have ever done and channel that determination into this race!

Look at the person next to you. Are they working harder than you? 

Keep your arms flat like you are carrying a plate of chicken nuggets! Don't you dare drop those chicken nuggets!

Think about why you came today and honor your body!

If it hurts, it means you are changing!

With every pedal stroke you are getting stronger!

Be stronger than the person you were when you walked in here!

If it's not burning you aren't working hard enough!

I know you can work a little harder, but if you can't, that's ok too!

 

 

Forget Personas, Goal Model by VANESSA VARIN

I have been playing around with a new content model for IRS.gov that focuses not on a specific audience, but goals. By breaking up the site based on tasks, we can better understand the relationship between the information architecture, content and relevant audiences. 

More importantly, when you fill this content model artifact with stakeholders, they start to better understand content strategy and what we do. In the last few projects, I have noticed that the stakeholders who have gone through this exercise with me for a few times they began to approach other problems on the site in the same way. Hooray! Anytime you can evangelize best practices and user centric content to stakeholders, it is an investment in the future of the site. 

This is what I have so far, but it does leave off a few items I wish to add in the future, including pain points and key performance indicators. 

Thank You.jpg

Tips For Working From Home by VANESSA VARIN

1. Wear pants

Wearing a bathrobe, pajamas, last nights outfit, etc....that has a huge psychological impact into how seriously you will take your day (or not). While wearing a suit and tie is a bit overboard (you do you!), wearing an outfit you would not be ashame…

Wearing a bathrobe, pajamas, last nights outfit, etc....that has a huge psychological impact into how seriously you will take your day (or not). While wearing a suit and tie is a bit overboard (you do you!), wearing an outfit you would not be ashamed to be seen in public in puts you in a better frame of mind to take on your work day. 

2. Create a schedule

schedule.gif

I always start my day by mapping out my schedule and ensuring that my lunch break is accounted for and I have a few breaks in between the day to go outside, stretch or grab a coffee away from the computer is in there. Working from home sometimes makes people feel like they need to be glued to their computer at all times, and we lose precious time to give our brains a break or detach from work. 

3. Don't do chores while working

chores.gif

I don't mean don't do chores AT ALL during the day, but particularly during conference calls or periods when you are interacting with your coworkers or expected to be in the throws of a project. It puts your home work above your work work and perspective is key when working from home. 

 

4. Exercise

simmons.gif

Working from home can wreak havoc on your waist line. You are around the tasty food that you like, you are walking less, and just generally less active. I always schedule a long walk before I sign into work and one during lunch. I also started spinning at the end of my day to get out all of that pent up energy I didn't release throughout the day. 

5. Create an inspiring/defined working space

shiplap2.gif

When I moved into my current apartment, I made sure there was a space I could use as a home office. I took a lot of time collecting pieces and furniture that would inspire me during the day, put me in the mood to work, and handle my technology hardware. Having an office that I can close the door on work overnight helps me decompress and disengage from work. 

6. No napping!

nap.gif

Perhaps controversial, but I never take naps during a workday because it slows me down and leaves me lethargic the rest of the day. While it is tempting to see my couch/comfy bed from my office and dream of taking in some ZZzzz's, I avoid lounging around and napping. 

I do have more tips but I honestly need to take a nap right now...

Measuring Success by VANESSA VARIN

numbers.png

I recently completed a data deck - a comprehensive overview of site metrics/KPIs - and I came away with a few lessons learned.

First, what is a data deck? I define it as an evergreen document (dashboard, powerpoint, excel spreadsheet) that holds the key metrics your organization views as important to defining the success of the site. These decks typically include conversion rates for key pages on the site, click-thru rates, search trends, and navigation flows. 

There is no "one size fits all" data deck. Each website is different, with different purposes, audiences, search tools, analytics set ups, and stakeholders. Imagine custom building a house. You need to:

  • Establish the size/scope of your renovations - how extensive should this deck be?
  • Select your tools - ForeSee, Google Analytics, user testing, crazy egg, etc.
  • Develop a blue print - outline major changes/enhancements you need to track.
  • Build a team - discuss metrics and approaches to pulling data with your team. 
  • Stage the home - if possible, have someone with design expertise refine the deck and define the visual story. 

Establishing a Scope

A data deck can easily get out of hand if you don't first establish a scope. For instance, if you want to look at the site as a whole (global changes), avoid the pitfalls of isolating out individual pages and performance (unless completely necessary to tell the story). Breakout decks can be created to isolate out specific pages and are probably more relevant to specific stakeholders and audiences. 

Select Your Tools

My office relies on Google Analytics (GA) for quantitative data, ForeSee for qualitative, and we have a myriad of call center and user testing data to use. GA, however, is the primary actor in our data decks and we rely heavily on quantitative data to inform content strategy. 

Develop a Blueprint

When I first started the process of setting up a data deck, I took stock of all of the major changes and enhancements we made to the website. I then broke apart each piece into a table and associated a metric(s) we could/should track and what information are we looking to glean from each. Perhaps it is the humanities major in me, but breaking things down into an outline allowed me to see how each major area of the deck was going to be covered, and where I might have some weaknesses. Furthermore, a clear plan allowed me to delegate(!) areas of the deck amongst my team without any confusion about how a certain functional area of the site was being monitored. 

And any outline needs to have an overarching point you want to get across. A data deck is no different. What common theme/methodology ties the data together? Often times nailing down a theme can help focus the data and scope. A great place to start is your original methodology/content strategy for the website. We relied on the top task methodology for a lot of the changes/enhancements we made and we used that to identify metrics and weave different data sources together into a cohesive story. 

Build a Team

It's important to use the data deck as an opportunity to be inclusive with other members of your web team. Everyone has a stake in the success of the site and everyone should take responsibility for monitoring their functional area. 

Our team included expertise in the following areas:

  • Analytics
  • Search
  • Content Strategy
  • Design
  • Information Architecture 

Each of these players can provide insight into what you should be tracking and the significance of the data you eventually pull. 

Stage the Home

Looks matter and your data is going to have more impact if you present it in visual form as much as possible. What do I mean by that? Avoid relying on tables of data to make a point, extract out the point you are trying to make and draw a visual from that. This post is not meant to go into detail about the artistry of data visualization, so here are a few resources I recommend to learn more:

Tools I have used in the past to build visual data stories include Canva. Canva is free(!) and has flexible templates that allow you to build infographics, drag and drop visual elements and graphics, and export via PDF or jpg. 

Conclusion

Just as getting it done is important, so is being accountable for the repercussions when redesigning a website. A data deck allows complete transparency between teams and stakeholders, and allows everyone to learn from the users. Otherwise, what are we doing?